Privacy Policy

Last updated: October 28, 2025

Introduction

Welcome to Wiki Hive ("we," "our," or "us"). We are committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website and services. Please read this policy carefully. If you do not agree with the terms of this privacy policy, please do not access the site.

Information We Collect

We may collect information about you in a variety of ways. The information we may collect on the Site includes:

  • Personal Data: Personally identifiable information, such as your name, email address, that you voluntarily give to us when you register with the Site or when you choose to participate in various activities related to the Site.
  • Usage Data: Information our servers automatically collect when you access the Site, such as your IP address, your browser type, your operating system, your access times, and the pages you have viewed directly before and after accessing the Site.
  • Content Data: Any content you create, upload, or share in your wikis, including text, images, and other files.
  • Google User Data: When you connect your Google account, we collect:
    • Your Google profile information (name, email address)
    • Google Drive files and folders you select for wiki synchronization
    • Google Docs content that you choose to import into your wikis
    • Google Drive folder structure and metadata for organizing your wiki content

How We Use Your Information

Having accurate information about you permits us to provide you with a smooth, efficient, and customized experience. Specifically, we may use information collected about you via the Site to:

  • Create and manage your account.
  • Provide and improve our services.
  • Email you regarding your account or order.
  • Monitor and analyze usage and trends to improve your experience with the Site.
  • Notify you of updates to the Site.
  • Prevent fraudulent transactions, monitor against theft, and protect against criminal activity.

How We Use Google User Data

We use Google user data exclusively to provide and improve our wiki synchronization functionality:

  • Wiki Synchronization: We use your Google Drive files and folders to create and maintain synchronized wikis, allowing you to organize your documentation efficiently.
  • Content Import: We import Google Docs content you select to populate your wiki pages with your existing documentation.
  • Folder Structure: We use Google Drive folder metadata to recreate your organizational structure within your wiki.
  • Account Management: We use your Google profile information to create and manage your Wiki Hive account.

Important: We do not use Google user data for advertising, marketing, or any purpose other than providing and improving our wiki synchronization services. We do not sell, rent, or share your Google data with third parties for any commercial purposes.

Disclosure of Your Information

We may share information we have collected about you in certain situations. Your information may be disclosed as follows:

  • By Law or to Protect Rights: If we believe the release of information about you is necessary to respond to legal process, to investigate or remedy potential violations of our policies, or to protect the rights, property, and safety of others, we may share your information as permitted or required by any applicable law, rule, or regulation.
  • Third-Party Service Providers: We may share your information with third parties that perform services for us or on our behalf, including data analysis, hosting services, customer service, and marketing assistance. (e.g., Supabase, Stripe, Vercel).

Google User Data Sharing and Transfer

We do not sell, rent, or share your Google user data with third parties for any commercial purposes. We do not transfer your Google user data to third parties for advertising, marketing, or any purpose other than providing our wiki synchronization services.

The only instances where we may share your Google user data are:

  • Service Providers: We may share Google user data with our trusted service providers (Supabase, Vercel) solely for the purpose of providing our wiki synchronization services. These providers are bound by strict confidentiality agreements.
  • Legal Requirements: We may disclose Google user data if required by law or to protect our rights and the rights of our users.

Security of Your Information

We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse.

Google User Data Protection

We implement specific security measures to protect your Google user data:

  • Encryption: All Google user data is encrypted in transit and at rest using industry-standard encryption protocols.
  • Access Controls: Access to Google user data is restricted to authorized personnel only and is limited to what is necessary for providing our services.
  • Secure Storage: Google user data is stored securely on our encrypted servers and is not stored on local devices.
  • Regular Audits: We regularly audit our data handling practices to ensure compliance with security standards.

Data Retention and Deletion

We retain your personal information for as long as necessary to provide our services and fulfill the purposes outlined in this privacy policy. Specifically:

  • Account Data: We retain your account information for as long as your account is active and for a reasonable period thereafter to comply with legal obligations.
  • Google User Data: We retain Google user data only for as long as necessary to provide our wiki synchronization services. When you disconnect your Google account, we will delete your Google user data within 30 days.
  • Content Data: We retain your wiki content for as long as your account is active. You may request deletion of your content at any time.

Data Deletion: You may request deletion of your data at any time by contacting us. We will process your deletion request within 30 days and confirm when your data has been permanently removed from our systems.

Contact Us

If you have questions or comments about this Privacy Policy, please contact us.